The role of the President is to guide and oversee the affairs of the Chapter Executive Committee (CEC). CEC members are expected to provide leadership and act responsibly on behalf of Chapter members, and actively support and uphold the spirit of partnership, teamwork, mutual respect, openness and participation.
The President ensures that CEC meetings are regularly scheduled so that the business of the Chapter is dealt with in a timely, effective manner; establishes a schedule of ongoing routine CEC activities; ensures that CEC reviews Chapter activities periodically and develops short and long range strategies and goals; presides at Chapter AGMs and CEC meetings; ensures adherence to CEC executive responsibilities regarding funds allocation and reporting; assigns specific responsibilities and duties to the Vice President; assists the Chapter Secretary with meeting and AGM requirements; liaises with the National Council with the National Representative if required; and supervises the training of newly elected Members at Large.
The primary duty of the Vice President is to assist the President in carrying out their duties. The VP is assigned specific, meaningful responsibilities, rather than general duties only.
Activities include acting in the absence of the President to call or chair meetings or assuming the President’s duties on an interim basis if the President is unable to serve; project and program development (e.g. professional development and networking initiatives); developing strategic planning initiatives relating to the development of CESBC membership with the Membership Secretary; other strategic planning (e.g., regarding issues of ethics and accreditation); raising of funds; coordination of special projects; overseeing employment contracts signed by the CEC and communicating with the Treasurer regarding invoicing and payments.
The Secretary is responsible for maintaining and managing Chapter records and for ensuring that accurate minutes and correspondence are kept.
This includes accurate reporting of Chapter business and CEC decisions; records maintenance including of Resolutions and Standing Rules; timely distribution of meeting agendas and minutes; tracking of contractor work; AGM arrangements including agenda preparation and distribution; enforcement of Bylaws and Standing Rules; reporting of deviations from approved practice; with the assistance of the President and National Council Representative, ensuring that necessary approvals by CES are obtained, including preparation and exchange of documents.
The Treasurer shall be responsible for maintaining and managing financial records, and to ensure that accurate records are kept. The Treasurer shall: a) Ensure that records of financial transactions approved by CEC are accurately recorded;
b) Administer Chapter funds, in accordance with a banking resolution approved by CEC, from time to time;
c) Present, from time to time, reports on the financial situation of the Chapter to the CEC; Prepare and present a financial statement approved by CEC, to the membership at Chapter Annual General Meetings;
d) Advise CEC in the development of an annual budget, for CEC approval;
e) With the assistance of the National Council Representative, ensure that financial obligations and agreements between the Chapter and CES are kept;
f) As Past Treasurer, ensure that signing authority be transferred from the previous to the new officers within thirty (30) days of an election.
The National Council Representative(s), under the direction of the CEC, acts as liaison between the National Council and the Chapter.
The role includes liaising with other Chapter Council Representatives; promoting Chapter interests at the national level; reporting to CEC on the activities of the National Council; assisting CEC members in ensuring that information or funds requested by the Chapter Executive Committee are provided in an expedient manner by the National Council; assisting the Treasurer in ensuring that financial obligations and agreements between the BC Chapter and CES are kept.
Members at Large may rotate through a series of roles to gain experience of and exposure to Council roles and responsibilities, processes and procedures. The current Member At Large roles are:
Members At Large may also propose a focus for their role over time based on their own interests.
There are many great reasons for becoming a volunteer coordinator, which include:
- Networking and meeting new people in the evaluation field
- Contributing to improving the evaluation sector
- Learning about organizing in-person and online workshops and trainings
- Experience managing budgets.
- Free attendance of in-person or online Professional Development opportunities you help to organize.
- Free travel and hotel for the CESBC conference (if in-person), as well as a yearly planning retreat in Vancouver (or online).
The role requires approximately 3-4 hours of volunteer time a month. We are looking for a minimum of a one-year commitment.
The BC Chapter of the Canadian Evaluation Society is committed to promoting diversity, equity and inclusion within our organization and encourage applicants from diverse backgrounds to apply. Individuals will be considered who are either interested in, are new or have experience related to evaluation. Individuals who have experience in event organizing or working with networks should also apply.